PLANNING YOUR TRIP
It’s Time To Start Planning Your JE Trip!
We have gathered the following information to help you as you are preparing to lead your group. Please take some time to review the helpful resources we have provided.
**DON’T FORGET TO REMIND YOUR STUDENTS ABOUT ADDING A
TRAVEL PROTECTION PLAN WHEN THEY REGISTER!**
TRIP MEETING
Download a sample trip meeting agenda to help you lead your first group meeting. If you need posters and other handouts for your meeting, please Contact Us.
PARENT MEETING AGENDA
TRIP DEPOSIT CHECKLIST
TRAVELER APPLICATION TUTORIAL
MAKE A PAYMENT TUTORIAL
FINANCIAL AID
Financial assistance is always an important part of every group. We understand that travel can be expensive and we want every traveler to be able to afford it. Check out some helpful suggestions below.
“LEAVE A LEGACY” SCHOLARSHIP PROGRAM
FUNDRAISING IDEAS / SAMPLE LETTERS
TRAVEL DETAILS
Each JE Trip has a Trip Coordinator assigned to plan the trip details. You will receive an email from them once you complete the trip Expedition Form. They will help answer all your questions and help prepare you for your travel itinerary.
PACKING LISTS
IMPORTANT TRAVEL LINKS
Contact an Embassy: www.embassy.org/embassies
U.S. State Department Travel Information: travel.state.gov
Transportation Security Administration: www.tsa.gov
Passport Requirements and Applications: Passports and Visa Information
Expedited U.S. Passports, Visas and Renewals: www.travel.state.gov/content/travel/
U.S. VISA Requirements for International Visitors: travel.state.gov (country-specific information)
International VISA Requirements: travel.state.gov (search country-specific profile for VISA requirements)
AIRLINE INFO
It is important that you are aware of your group’s airline policies and baggage requirements. Contact JE for further details.
NOT TRAVELING WITH A GROUP?
If you or your family are looking to plan a trip, we can help you with that too!
REQUEST A QUOTE
Just getting started planning your trip? Let us research some options for you! Request A Quote and one of our Travel Specialist will contact you and get you get started.
AIR-ONLY TRAVEL REQUEST
Already planned your trip and just need airfare? Request A Quote, select ‘Airfare Only Travel’ and one of our Travel Specialist will contact you to get started.
TRAVEL FORMS
TRIP APPLICATIONS
Every traveler will need to complete an application including adult leaders. Once an application is completed this allows the travelers to log in to their online account and registers the travelers to the trip account.
TRAVELER'S PLEDGE
In addition to your trip application, we need you to fill out a Traveler’s Pledge. Please complete the following form and return to your group leader.
TRAVELER’S PLEDGE
(to be completed by each traveler)
PAYMENT & TRIP POLICIES
GROUP LEADER EXPECTATIONS
It is our desire at JE to provide you with the best experience possible, and a clear understanding of your trip expectations will allow us to serve you better.
GROUP EMERGENCY CONTACT PLAN
In the unlikely event of trip schedule changes, flight delays/cancellations, or emergencies, please tell us how your group would like to be contacted.
GUIDELINES FOR GROUP LEADERS
Chaperones are a part of your group to help maintain order and discipline while on your trip. Please share these guidelines with them, sign, and return to your trip coordinator.
ROOMING LIST TEMPLATE
For an example of a rooming list, please view the attached document below. Contact your Trip Coordinator for rooming info specific to your tour.
MINOR RELEASE EXAMPLE
For an example of a minor release form, please view the attached document below.
TRAVEL MEDIA
*Although every effort has been made to screen the Internet sites linked from this page for offensive or inappropriate material, the Internet is always changing. Joshua Expeditions cannot be responsible for additional content that may be found on linked pages. If a link is found to be inappropriate or broken, please notify us and appropriate action will be taken.
JE MINISTRY
FUND
When you travel with JE, you help build homes for hurting families, provide food for hungry children, and more!
JE BLOG
Check out the Joshua Expeditions Blog for inspiring travel stories, fun travel tips, and more!
972-542-3024
contact@travelje.org
